October 13, 2011 Meeting Minutes

The October 13, 2011 meeting was called to order at 8:40 pm, after the program and dessert time.  Pres Marilyn M thanked hostesses Phyllis D and Suzy P, and welcomed new member Ardis K as well as the evening’s guests.

Secretary’s Report:  September meeting minutes were approved as submitted, with the following addition:  list of members present omitted Nancy V.  Nancy’s name was added to the minutes and the secretary, Heidi H,  apologizes for the oversight.

Treasurer’s Report:  Beth K shared a checking account balance of $2516.08.  She mentioned that insurance and school rental fees for Village Affair have been paid.

Committee Reports

Program Cmte:  Betty B and Loretta I gave a preview of the November meeting, which was in flux at the time.  Speaker fees were discussed, and the February book club selection was introduced.  [Click here for more on the book selection]

Membership Cmte:  Phyllis D had no report.

Village Affair Committee chairs Mary M and Marilyn M reported that 104 spaces had been rented by a total of 67 vendors, resulting in $2070 in revenue from booth rentals. The number of electrical outlets was mentioned as a concern, especially in the commons area.

Kitchen chairperson Karen V circulated sign up sheets for baked items, Friday night prep and Saturday duties.

Publicity chairperson Heidi H reported that she has been in contact with Pam F about the posters and the newspaper advertising fees from 2010’s event.  Free press releases had already been sent to local radio, TV, and newspapers.

Other:  Austra H was thanked in advance for providing table decorations.  Old programs from past years will be on display that day, as well as the scholarship recipients posters and the quilt for raffle.

Old Business:  The budget for 2011-12 was presented by Marilyn M for review.  Motion was made by Mary M to approve the budget as submitted.  Seconded by Jean P.  Motion passed.

New Business:  Marilyn M asked for volunteers to become our branch historian.  As of now the position remains vacant.

Scholarship Cmte needs to more members.  Returning members are Nancy V and Leanne H.  New committee members, who volunteered and were appointed by group consensus, are Marilyn W and Ardis K.

Announcements:  Raffle tickets for the Village Affair were discussed/distributed by Marilyn M.  A statewide AAUW survey regarding the feasibility/interest in having the state convention move from an every-year event to an every-two years event invited our participation by October 25.  Photographs from the Open House and a thank-you note received from Pat I were read and viewed.

Suzy P thanked Marilyn M for the hard work and preparations for our September Open House and a round of applause erupted.

Meeting adjourned at 9:20 pm.

Respectfully submitted,

Heidi H, Secretary

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